Cut Down Your Printing Costs Today!

Although it may not seem much, the costs of document productivity, distribution and output nearly amounts to 1-3% of the total revenues. Now imagine the costs when you have revenues in millions and billions. This cost will reach quite a high number, won’t it? So of course you will need to control it. If you want to know how, read on:

1. Equipment Inventory

You need to know the accurate level of printing equipment you have on hand. This includes counting and mapping of total number of manufacturers and models for all of your inkjet printers, laser printers, copiers, multifunction devices, faxes, scanners and more. You should also record model type, age and networking capabilities because that will help you analyze all elements of your printing costs and efficiency.

2. Appropriate technology

First of all, you should understand your business and the technology it requires. Once you know what your requirements are, you will know what kind of printing machines you should have and what you have. You will also be able to identify the machines that are lying useless. You can sell them to salvage bit of value.

3. Identify improvement

Calculate your current monthly service, equipment and supply costs to know the exact expense of printing. Generally, higher the number of model, higher are your costs of supplies, spoilage, obsolescence and inventory management. Once you get the details, you will be able to identify the areas that need improvement.

4. Employee costs

If you are having in-house printing, you need employees to manage inventory, purchase supplies, fix break downs, schedule services and process invoices. And these employees need salary. So you need to calculate employee costs to know the real picture. For the calculation, consider all the employees involved in printing tasks and calculate the number of hours they spend on the processes.

5. Print outsourcing costs

In additional to the internal costs, you should consider costs for printing that’s outsourced. You need to study the pattern of the kind of printing work that’s outsource. Check the percentage of the outsourced work and determine the cost-benefit ratio of purchasing the equipment for the same. If you are outsourcing majorly one type of printing, we bet buying the equipment for the same would be more beneficial.

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