Closing date for receipt of applications is 23 January 2014 at 12 noon.

Location: Makerversity, Somerset House, London

Responsible to: Operations and Projects Manager

Salary: 650£ per month (£17 333 p.a. pro-rata) plus Makerversity membership and full time desk space for own projects.

Hours: 18 hours per week, 3 days a week

Contract: 6 months, with the opportunity for a full time role thereafter.

Aims of the post: Your role is to create a warm and welcoming atmosphere for all of our guests and members and help ensure the smooth running of the office by providing administrative and financial support.


Makerversity is a work space for start-up making and manufacturing businesses at Somerset House, London; we provide access to a range of fabrication and prototyping tools, spaces, event and learning facilities. We exist to support emerging practice and kick-start the Third Industrial Revolution in the heart of London. We are a small team of 4 at the moment so you would be coming in at an early and exciting time. The company launched in 2013 and as such there is an opportunity to grow into your role and to help shape the company's organisational structure.


Reception/Front of House

Greet and welcome visitors, workshop participants, speakers, guide and refer them

Answer general inquiries about Makerversity to visitors, members

Membership Management and General Administration

Looking after and inducting new members

Process new membership applications

Edit contracts and keep data base up to date

Maintaining strong relationships and communication with existing members

Update the mailing and contact list

Follow up the contracts and organise meetings every 3 months for the contracts to be reviewed

Collect mail for members and Makerversity

Edit Makerversity's Calendar

Update list of authorised people in relation with SH security

Design and Implement office policies, operations, standards and procedures

Take minutes of meetings, edit reports, write emails, edit blog, make photocopies


Generate invoices for rent, events, sponsors, suppliers and posting of invoices produced

Follow up the payment of invoices and establish direct debits

Collect bills, generate payslips and process payments to suppliers and contractors

Manage the cash box

Follow up expenses

Prepare various spread-sheets containing information for accounting

Do monthly reconciliation with the bank statement

Health & Safety and Compliance

Ensure H&S safety policies are up to date

Organise H&S and inductions for all new members

Be the first aid officer and manage fire and evacuation procedures

Maintain the accident and incident reporting procedures and documentation and identify areas of improvement

Edit Risk assessment for special events

Facilities Management

Implement and maintain management tools for the use of meeting rooms, workshop, machine rents, photo studio, tool and equipment use

Manage the storage room

Maintain equipment inventories along the technician

Give instructions to the cleaners

Purchase supplies anticipating needs (stationery, refreshments, office equipment and other supplies for events and workshop)

Keep the work area clean and tidy, including checking for litter, lost property and cleanliness.

Other tasks at the discretion of the management and any additional duties as



Free weekly core exercise sessions at 1pm (Mondays and Thursdays)

20% discount food & drink at Tom’s Café (in Somerset House)



The ideal candidate will have

· Previous office management and administration experience or a degree in office management or in related field

· Knowledge of accounting practices

· Excellent communication skills, both written and verbal

· Proficiency in Microsoft Office programs and office-related IT tools

· Excellent time management skills and organisational, multitasking skills


We are looking for someone who has an interest in arts.You will love spreadsheets and files as much as you love talking to others and getting a vibe going.

· Very energetic, self motivated and confident

· You have a sense of responsibility, quality and initiative

· Great interpersonal abilities, polite, friendly and professional

· Able to work under pressure with short deadlines


Applications should be submitted in English and include a CV, cover letter (max. 1 page), and contact details of at least 2 referees

Please send applications by email at with "Office Manager" in the subject line before noon, 12 PM (GMT) on Thursday 23 January 2014. Initial interviews will likely be held in the week of 27 January 2014. Please note, only candidates selected for further consideration will be contacted.

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