Recommended System For A Recptionist
The Set Up
Now down to the basic's computer components, they themselves run the computer without them well they'd be no computer, here's what an everyday receptionist needs is a, computer, mouse and keyboard, monitor, headset, internet connection, printer and scanner. With a computers inside components you'll need a case, CPU (central processing unit), hard drive, motherboard, graphics card, ram (random access memory), fans, cables, and a power supply.
The first component you'll need is obviously the case, I highly recommend the BitFenix Neos ATX Tower Black/Black, its very smart looking for an office environment and can be picked up for around £30 from aria.
The Second and third component needed will be the RAM and the Hard Drive, which both work around with memory, RAM stores how the computer when the you click on something via an input e.g a mouse, the CPU goes to the RAM to find out what you've clicked then the CPU runs back to an output e.g monitor loading up whatever you've just clicked via on screen. The RAM stores everything in the computer that you use by that I mean it responds to what you click, the better/more the ram the faster your computer will be. Whilst you're Hard Drive hold your folders files and other things. Both of these can be picked up on amazon the Corsair Vengeance 4GB DDR3 (RAM), is more than sufficient memory for a receptionist to perform her day to day jobs I recommend it highly! also for the Hard Drive I recommend the WD 1TB 3.5 inch Internal Hard Drive is more than enough space for a receptionist doing her average computer based work, also an external/portable can also be needed here's a good one to pick up the Seagate STBX1000201 it has a TB of memory so you'll never run out and is totally portable, all of these are available from amazon and other select retailers.
You're also going to need to pick up a motherboard and a CPU, lets start with the motherboard, due to the fact its the heart of the computer, in someway its connecting all the other components together, the Gigabyte GA-B85-HD3 is a nice little motherboard for an receptionist and will do its job correctly easily purchased all over the web including amazon.
Its time to get yourself a CPU the Intel Core i3-4370 is a nippy little processor capable of exceeding your needs as a receptionist and running the programs you need. pick it up at amazon. Lets not forget the graphics card, i recommend this MSI GTX 650 2GB because its not out of your price range and will be efficient and compatible.
So now you're gonna need the final physical component the power supply Corsair CX 500W Power Supply, a powerful power supply is not exactly needed for the day to day jobs this computer will be doing highly recommended by me never had
Now down software and operation system, Windows 7 32-bit Professional is probably your best option its fast, easy to use and smart looking, which will compliment the system you already have. Now for your applications, buying Microsoft Office 2014 is the way forward giving you word and power point etc, so easy to use theirs no other way forward.
Now we'll need to sort out your monitor, i recommend the ViewSonic VA2246M-LED 1920 x 1080 which is a basic led monitor, which is exactly what a receptionist will need. You'll also need a keyboard and mouse the Microsoft 600 Wired Desktop Set includes both of a keyboard and mouse simple inputs needed to interact with the system. A headset will also be needed for answering the phone and so on the Logitech OEM PC 860 Stereo Headset which is great for answering calls, whilst your inputting information into other devices.
So you've got this new shiny computer, your gonna need something to protect it right? well Bullguard Antivirus Software, I personally use bullguard myself and its a create antivirus protector and easy to use.
Topology is a network of various computer linked to the same network, for a receptionist to work efficiently she'll need to be connected to a LAN and a WAN networks, which your going to need to be linked up with server and other office computers, theirs a few choices but I recommend the Bus topology, which is a single line cable which goes both ways with all the computers in the office area linked to it also the server will be apart of the link somewhere. This will allow users to transfer data to one another instantly. this will all be linked up by Ethernet cable, and will end up at the server hub.
Network connectivity issues are common within networks, some are simple issues, but others may be more difficult, luckily troubleshooting is the best way forward(trace and correct faults).
The most common issue making sure all your physical connections are connected, e.g to and from your computer system and
Here's a common issue sometimes it is possible for electrical interference to occur when non shielded cables and electrical devices such as wireless routers, this usually causes issues in the network service, they is usually happens when cables are too close together, this issue can be solved by two means or both, try moving your router and try separating the routers cables. Another problem seen throughout set ups, is that configuration settings are configured correctly, when a router is first set up theirs a series of setting and controls needed to be set up correctly in order for everything to run efficiently. It is highly possible to experience network issues if an outside program has mistakenly changed or altered a setting, locate your routers configuration page, and verify that all settings are set on the recommended options contact the manufacture if you are unsure of the settings.
Conflicting applications may cause problems, it is also possible for applications to conflict with each other and cause serious network issues. check your network manager to ensure that no applications are using too many system resources, and close the ones that many be affecting it. many self-installed applications use a portion of network bandwidth to be able to operate and transfer information over the network. Applications like these are very resource heavy and use a large amount of bandwidth, which severely affects the network.
Here's some reasons why a network can help an office manage its resources, user logins (with limited & necessary access) using this means you can keep everything on your computer secure and password protected, each individual will have the own files in their own folders making everything easily accessible. Also sharing hardware resources can help a lot, via a network a multi accessible fold where you can place your work for other people to pick up and look at meaning emailing your work to other colleagues is a thing of the past. Shared storage meaning you can save all your work with other peoples so in which you all can access it. You're data's automatically backed up on to the networking system providing security for it in case of any intentional or unintentional lost.
Benefits of installing and registering software
Without registering such software you many not get all the features and what you do get wont be for a very long time, program access and features are just some of the reasons why software registrations is for you. Registration = more content, and enabling the likeliness of receiving an update which will thus benefit your current program, which you should be automatically updated on when a new updates out.