Receptionists

what a receptionist needs

This report shows the important components that a receptionist needs:

Intel Core i3-4370 -

Would be a fast enough CPU to run the programs and tasks that a receptionist needs.

Corsair Vengeance 4GB DDR3 -

is more than sufficient memory for a receptionist to perform their duties.

Gigabyte GA-B85-HD3 -

A gigabyte of hard drive is necessary for a receptionist to store lots of documents and access them whenever they need to.

View Sonic VA2246M-LED 1920 x 1080 -

A basic LED monitor.

Bull guard Antivirus Software -

Comes with spyware protection, phishing protection and firewall protection. A strong piece of security software that will protect the sensitive or personal information that will be stored on the recruitment agency network

Seagate 1TB -

1TB of external storage for portability if needed.

Microsoft Office 2014 -

This applications software is needed to create letters, documents and spread sheets.

Corsair CX 500W Power Supply -

A powerful power supply is not needed for low end components.

Windows 7 64-bit Professional -

Windows 7 operating system because this is what most receptionists are trained on and it is easy to interact with an easy to use graphical user interface.

Microsoft 600 Wired Desktop Set

(Keyboard, Mouse) -

Basic input devices are needed for the receptionist to interact with the system (to input data, information or commands).

MSI GTX 650 2GB -  

A low end graphics card as not much will be running.

BitFenix Neos Black ATX Mid Tower Case -

Basic tower case to contain all the systems components.

Logitech OEM PC 860 Stereo Headset -

A headset so that the receptionist can make/ answer calls and type or obtain information at the same time.

There are four different types of network topologies which are: Bus, ring, star, tree and mesh

Bus: A bus Is were all the computers are set up in a line.

Ring: A ring is were all the computers are set up in a circle.

Star: A star is were all the computers are all set up in a star shape.

I would recommend the star topology because this set up means all users of the network would have equal access to data and it could have one main server so all the data can be stored and backed up.

which one would I choose Peer to peer or client-server?

In a recruitment company or office you would use a LAN which is a (Local area network). There are two different types of a LAN which are: a client-server and a peer to peer. A peer to peer is where you can connect a couple of computers together. A client-server is a lot more computers connecting together.

The advantages of the client-server are: it is much easy to adapt to new needs.

More flexible

It is faster then peer to peer

It also improves productivity

It also enables remote working

The advantages of peer to peer are: it is cheaper than the client-server

It is easy to use

And it is good for small numbers of computers

In a recruitment agency there will be a lot of computers and the networks that they are connected to and then security will also be important in an agency.

I would choose the client-server network because of the good things I have heard about it for example it faster than peer to peer and it is much easier to adapt to there new needs of the agency plus it is also more flexible and it is also much more secure.

By the Humber recruitment agency would use the network to manage it's recourses by:

User logins (with limited and necessary access)

All employees would have there own network user login. This allows for different access rights to be granted to different people this also means that each employee has there own secure area on the network.

Shared hardware recourses

The resources that a company need to manage are printers, scanners and software licences.

Shared storage

A recruitment company will need information about workers and it will also need to be stored.

The resources/information are stored within the server it’s self.

The company need to talk to the workers and the employers and they also need to keep their information on who they are and what jobs they have to offer on the system.

Shared security

By the Humber recruitment agency we would need to store clients confidential information therefore security is essential. being on a network means that the agency can share security software. this lowers cost meaning a better security software can be purchased.

Data back-up

since I have recommended a client server all the data will be stored onto a file server this makes it easier to back files up which prevents data loss.


In a company you might experience network or internet issues in windows for a number of reasons. Some connection issues that can cause these problems are:

A wireless network adapter switch that is not enabled

WEP, WPA or WPA2 security key or passphrase issues

Cables that aren’t connected properly

Corrupted or incompatible drivers

Missing updates

Network connection settings

Hardware or software problems

Open user licence:

Open source licenses are licenses that comply with the open source. In brief they allow software to be freely used,modified and shared. To be approved by the open source initiative (also known as the OSI) , a license must go through the open source initiative’s license review process and an open source license is mostly free.

Multi-user licence:

an operating system or application software which allows for multiple users of a computer. Time-sharing systems are one such kind.

A single user licence:

A single user license is used for 1 user, it grants that user the right to install and use the software, it could mean that it can be installed on one machine, or on multiple as long as the license stays to that one user.

it is against the license to distribute this software to people who do not own the license.

I would recommend the multi-user for the Humber Recruitment Agency because then the licences purchase can be used by everyone at that company.

If you break the software licensing law you will either get a hefty fine or you also might face a prison sentence.


Flow diagram showing how to install Windows 7

Step 1 - Enter the computer's BIOS. this can usually be done by following an on screen prompt.

step 2 - Find your BIOS'S boot options menu.

step 3 - Select the CD-ROM drive as the first boot device of your computer.

step 4 - Save the changes of the settings.

step 5 - Shut down your computer.

step 6 - Insert the windows 7 disc into your disc drive.

Step 7 - Start your computer from the disc. (If you are not asked to boot from the disc, you may have done something wrong. Retry the previous steps to solve the problem).

Step 8 - Choose you windows setup options.

step 9 - Click the Install Now button.

Step 10 - Accept the license terms.

Step 11 - Select the Custom installation.

Step 12 - Decide on which hard drive and partition you want to install windows on

Step 13 - Install windows on your preferred hard drive and partition.

Benefits of installing software:

Access to the internet

Software updates

Tech support

Improves productivity

Product replacement

Easier interaction with the system

Implications:

Affect the system performance

Could download things that you do not want (toolbars)

Computer might not have the specific requirements for the software.

Loss of service

Download malware or bugs


Alternative system recommendation:

These recommendations are based on feedback received from a questionnaire.

Intel Core i3-4370 -

Would be a fast enough CPU to run the programs and tasks that a receptionist needs.

Corsair Vengeance 4GB DDR3 -

is more than sufficient memory for a receptionist to perform their duties.

Gigabyte GA-B85-HD3 -

A gigabyte of hard drive is necessary for a receptionist to store lots of documents and access them whenever they need to.

View Sonic VA2246M-LED 1920 x 1080 -

A basic LED monitor.

Bull guard Antivirus Software -

Comes with spyware protection, phishing protection and firewall protection. A strong piece of security software that will protect the sensitive or personal information that will be stored on the recruitment agency network

Seagate 1TB - I will also recommend an external hard drive because the receptionist said she uses this to make her files portable.

1TB of external storage for portability if needed.

Microsoft Office 2014 -

This applications software is needed to create letters, documents and spread sheets.

Corsair CX 500W Power Supply -

A powerful power supply is not needed for low end components.

Windows 7 64-bit Professional -

Windows 7 operating system because this is what most receptionists are trained on and it is easy to interact with an easy to use graphical user interface.

Microsoft 600 Wired Desktop Set

(Keyboard, Mouse) - I will recommend a wireless keyboard and mouse based on the receptionists feedback.

Basic input devices are needed for the receptionist to interact with the system (to input data, information or commands).

MSI GTX 650 2GB -

A low end graphics card as not much will be running.

BitFenix Neos Black ATX Mid Tower Case -

Basic tower case to contain all the systems components.

Logitech OEM PC 860 Stereo Headset -

A headset so that the receptionist can make/ answer calls and type or obtain information at the same time. - The receptionist said they prefer to use a normal telephone.

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